Racing will commence at 10am and continue throughout the day to finish between 4pm and 5pm. As before, there will be a total of 36 teams participating, with four boats racing at a time. There will be 3 complete sets of heats and each time a team races, it will be in a different boat and against different opponents. All times will be recorded and each team’s fastest single time will be used to rank the teams. Racing will conclude with the Grand Final, for at least the four fastest teams from the heats, with the fastest in the Grand Final winning the Challenge Trophy. If time and conditions permit, there may be a Minor Final for at least the next four fastest teams to those in the Grand Final.
Approximate start times for each of the races will be given in advance of the day, but depending on conditions etc these times may vary. Teams will therefore need to listen to announcements, to see how the timetable is progressing.
Six boats will be in use throughout the day, so that whilst one set of four boats is racing, the other boats will be preparing for the next race.
The 250 metre course starts just downstream of Scarborough Bridge and finishes close to the YCRC Clubhouse, just upstream of Lendal Bridge. Crews will board their boats from the steps in front of the Clubhouse. They will then paddle upstream to the start, keeping to the Minster (north) side of the river. Following their race, crews will disembark at the same Clubhouse steps.
There will be other traffic on the river and care will need to be taken to ensure that racing takes place safely and without inconvenience to other river users.
Control of Racing
A professional company, Dragon Boat Events Ltd, (Dragon Boat Events) - a division of The Organisation Group Ltd, (The Organisation) will conduct the racing in accordance with the rules of the International Dragon Boat Federation. Dragon Boat Events’ Event Director will be in overall control of the racing, and his directions relayed over the tannoy and via radio to river marshals, are to be observed by crews on the river. His decision is final on all aspects of racing. Dragon Boat Events will also provide a qualified helmsman for each boat. Their duties are to navigate and to oversee the safety of the crew, and their directions to their crew are to be observed. If in the opinion of the helmsman, the weight of the crew or the conditions on the day makes safe boat handling a problem, the boat’s helmsman has the absolute authority to require the crew to reduce the number of paddlers. Dragon Boat Events is licensed under the HSE’s Adventure Activities Licensing Scheme to provide dragon boat racing activities to under 18s.
All the boats, paddles, buoyancy aids etc will be provided by Dragon Boat Events.
A copy of Dragon Boat Events’ Team Information & Waiver, which has printed on the back of it the Crew Declaration, is available here. To register on the day, each Team Captain will be required to produce a copy of the Crew Declaration completed and signed by every member of the team, accepting all the risks involved in participating and that all the members are fit and able to swim wearing a buoyancy aid, as per the medical restrictions below, and will not hold The Organisation, Dragon Boat Events, the Rotary Club of York, British Waterways, York City Rowing Club, Brunswick Organic Nursery and Craft Workshop, or York Blind & Partially Sighted Society liable for any claims arising from any accident resulting in any loss or damage including bodily injury or death and agree to be bound by the Rules.
It is strongly recommended that Team Captains have the Crew Declaration completed by the members of their crew in advance of the day that racing takes place. The declaration may be spread over several forms providing each form is signed by the Team Captain. Further copies can be downloaded here
Anyone considered by Dragon Boat Events’ Event Director to be unfit, or unsuitable to participate for reasons of alcohol or any other reason, will not be permitted to race and the Event Director’s decision in that respect will be final.
Members of the team must be reasonably fit, able to swim at least 50 metres wearing a buoyancy aid and not vastly overweight in relation to their height. If you are unsure whether you are fit to take part, please seek advice from your doctor. If any member of a team has disabilities, they will be asked to sign a Disabled Waiver – copy available here.
The Event Director reserves the right to refuse any team member from participating in the event, if he has grounds for believing the person is physically or medically unfit to race.
Dragon Boat Events complies with industry standards and has Public Liability insurance of £5 million and Employer’s Liability insurance of £10 million. For insurance purposes, it is essential that every member of the crew completes and signs the Crew Declaration prior to registration.
Health and Safety
For reasons of health and safety, each competitor will be required to have available:
* a complete change of clothes,
* a windproof jacket, or similar garment with hood, and
* footwear, such as trainers, to wear whilst in a boat, to protect their feet from any sharp objects on the river bed, should they capsize.
Crew members are also advised to bring a towel and, if the day is sunny, a supply of suntan cream. Buoyancy aids, supplied by Dragon Boat Events, must be worn by all crew members at all times whilst on the river. A safety boat will be on the water during racing. First Aid facilities will be available.
Each team will receive their safety briefing from Dragon Boat Events immediately before their first race. It is essential that all the members of the team are there for that briefing, not just those paddling in the first heat. They will be tagged as having been briefed, and any team member who misses their team’s safety briefing, will not be able to take part in their first race and will only be able to take part in their subsequent races if the opportunity for a further briefing session arises – that cannot be guaranteed.
Shower facilities will be available in the YCRC’s clubhouse for members of any team that capsizes, together with limited changing and toilet facilities.
Toilet accommodation will be provided on the south side of the river in the YCRC’s clubhouse and in the car park area. The nearest public conveniences on the north side of the river are close to Lendal Tower and at Bootham Bar.
Arrangements are being made for there to be a food stall on the south bank, where food and drink may be purchased.
Challenge Trophy and Cups
The Challenge Trophy, which is being competed for, for the tenth time, will be presented to the winner of the Grand Final immediately after that race. The winning Team will also receive a prize of £100 donated to their nominated charity, two bottles of ‘Bubbly’ and each member will receive a Dragon Boat Winner’s Medal.
The remaining teams will qualify for one of the following three Cups, each of the three winning Teams receiving £50 for their nominated charity:
* The Merlin Cup for the fastest "Armed Services" team
* The Ouse Cup for the fastest "Civilian" team
* The Charity Cup for the fastest "Charity" team
The Challenge Trophy and Cups will be held for one year and competed for again at next year’s York Rotary Dragon Boat Challenge.
If time and conditions permit a Minor Final to take place, there will be a further Award for the fastest boat. All of the cheques will be presented to the Team Captains later in the year.
Teams are reminded that all members, including reserves, are required to raise not less than £50 each in individual sponsorship as a condition of taking part. In fact on average, teams raise in excess of £1500. One third will go to the Help for Heroes, Rotary's nominated charity, and the remaining two thirds will go to the team’s own nominated charity.
If paddlers wish to use an internet site for collecting sponsorship, please ONLY use uk.virginmoneygiving.com – we have already made arrangements with them, as they are cheaper than other sites, non-profit making and easy to use as follows: